Wiki
Overview
Storage is a finite resource in denhac. We have a dedicated space for active project storage. There are two types of storage for projects being actively worked on. Active is defined as at a minimum once every 30 days.
The two types of active project storage are:
- Active Project Storage Bins (Fishbowl)
- Active Material Storage (Shop)
Storage spaces are intended for storage of materials for active projects being worked on at denhac, not for long term storage.
Storage Policy
The storage policy is intended to encourage active use of the space and discourage long term static storage. Do not consider denhac to be a first option for storage of materials unless you are actively working on projects. Tools can be stored in your active project storage bin, offered to be shared for general space use, or donated to denhac. Do not store tools in public space for private use.
Active Project Storage Bins
You’re allowed to have one storage bin slot on the shelves in the fishbowl. It MUST be labeled with your name and email address/slack handle. It can go to any open slot on the shelf.
There’s a system to track who’s actively using their storage bin similar to car license plate registration tags (but monthly). There’s a clipboard of stickers with the current month on them. Apply the current month’s sticker to show you’re using your bin. Continue applying a new sticker each month to show it’s actively being used.
Bins that are inactive for an entire month, unlabeled, or those taking up too much space will be moved to the danger zone. Take it home, consolidate it, or put a current month sticker on it and place it back on the shelf. Bins that sit in the the danger zone for an additional month will be considered abandoned and sent to the hack shelf!
For example: In March all bins that still have a January sticker (indicating they were not used all February) will be moved to the danger zone. In April if those bins still haven’t been taken home or added back to the storage area with an updated sticker their contents go to the hack shelf!
Members can discuss, ask questions, and help make a sustainable plan for active project storage in Slack channel #help-storage.
Notifications for Active Project Storage Bins
As a non profit driven by volunteers, we are trying to balance labor and respect while keeping our growing space manageable and organized.
Here is the notification Standard Operating Procedure we will follow for storage bins:
- We will notify you when your bin/materials move to the danger zone using the labeled contact information.
- After ~30 days we will notify you when we move your bin/materials to the hack shelf or donate it outside of denhac.
It is important that your name and contact information are on your bin and materials. We will use this to notify you. We do our best to notify members when bins have been moved to the danger zone in #help-storage, but this may not always happen especially if it’s not properly labeled and any storage bin left past the expiration deadline may be disposed of.
Active Materials Storage
Members can store materials in the shop for active project use. This is located in the shop part of the space across from the red tool wall. denhac does not have the space to accommodate long term storage and members need to remove their materials from the space when their project is complete or becomes stagnant. If you’re able, it’s always best to bring back and forth from home. Members may donate the usable remainder of their materials to the space by removing their label and moving it to the “hackable” section.
- Every piece of material must be labeled or bundled together with the member name, email address/slack handle, and today’s date. Bonus points for including expected project completion date. Store your material in the “Active Materials – 30 day storage zone”.
- Materials that do not have a label will be considered hackable or disposed of. Keep in mind it’s a risk that tape/sticker labels can fall off. Ideally label permanently directly on each piece of material and sand it off when finishing.
- Materials that have been in the Active Materials zone for longer than 30 days will be moved directly to the hackable section or be disposed of. Typically this happens at hack denhac day but may happen earlier – we cannot reach out to every member with expired materials – they may be moved/disposed of without warning. Finish your projects on time or take them home!
- Do not abuse the system by continuously updating the date on your materials and storing things here for months.
- If storage space is entirely full you can’t overflow and need to take it home.
- Storage is available as a convenience to members but please be extremely conscientious about what and how much you store and leave room for other members. Storage has been a growing issue and may not be something we can offer forever if members aren’t mindful and taking care of it.
Notifications for Active Material Storage
The volume of materials moving through the shop is too high for individual notifications. It is your responsibility to keep on top of your materials. You will not be notified when your materials move to the hackable zone. If it looks to be a completed/nearly completed project some effort should be made to reach out to the member before it gets scrapped but we cannot guarantee that will always happen.
Project Storage
Glue ups, paint jobs, etc. should be left on a workbench with your name, contact, and date you plan to pick it up. Other members may move it to lost and found or around if it’s in the way or past it’s pickup date.